The action Edit allows to edit the documentary notes of documents and stories. The Edit form is aimed to write, complete or modify the documentary description fields of records.
It is possible to edit these descriptions either one by one or by batch from records.
Select one or more records in the display area or in an opened basket or story in the work zone then click on one of the Edit buttons to open the edit form.
The window has three parts :
By default, all the records are selected.
The fields that have the same contents for the selected documents appear in bright.
The fields that have different contents appear with orange xxxxx.
It’s possible to select or deselect the records in the scroll bar in the same way as in the display area.
Refer to the section dedicated to selections in the display area.
Batch selections allows to write common information for media to be more productive.
To go from one field to an other, use the Tab key of the keyboard.
No modification or insert is committed as long as the user do not click on the Validate **button.
To discard the ongoing modifications, click on Cancel or press the Esc key to quit the edition form.
If the field already have different data, choose if the entered information must replace or be added to the field.
The information contained in the notes of each selected records is displayed in this field. The common terms that are in all the notes are in white, the term that are at least in one note are in orange.
To add or remove a descriptive term of the terms list used in other selected records notes :
A date field has a normalized format, it is mandatory to follow input rules.
Select the document(s) that the date have to be modified or added.
The documentary fields linked to data sources have a auto-completion system. The auto-completion allows to select values from a list of authorized values. This system is however opened : the entry of term that are not in the vocabulary source is still possible.
Placed cursor on a field linked to a data source:
If a thesaurus is installed on the Phraseanet base containing the records, a Thesaurus tab allows to capture using terms contained in it. The entry is assisted for the fields linked to a thesaurus branch.
It is also possible to deploy the thesaurus tree to search and select terms for capture. Click on the “+” of nodes in front of these terms.
Suggested values lists appear as a popup menu list in the left side of fields.
Refer to the section dedicated setting suggested values in the Admin interface
To select multiple values, select values in the list while pressing the “Ctrl” key of the keyboard.
Click on the Status section in the fields list to edit the statuses of the selected records.
Up to four input help tabs are displayed on the right side of the interface.
The Thesaurus tab display thesaurus if used.
This tab allows to copy and paste terms, expressions or sentences to use while capturing notes.
This tab allows to search and replace terms or expressions contained in the records’ notes being edited.
New terms replaces previous one in records notes.
Stories and documents have the same documentary structure for notes. Stories are edited like documents. However there are two particulars.
The edition of stories presents notes of selected stories and the notes for their contents.
The stories and their contents are selected by default. The input can be applied to the notes of the stories and the documents they contains.
By default, the stories are represented by a directory image. It is possible to change for a document’s thumbnail when editing.
In the scroll bar of the stories documents...
Up to version 3.8.5, only the image type documents thumbnails can be assigned to stories.