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Phraseanet Documentation

Results display

The essential

The interfaces Phraseanet Production or Classic allows to consult and browse through media assets in Phraseanet.

Production is an interface dedicated to viewing, searching, managing and editing documents, depending on the user rights. It as the default interface when connection for the first time.

Classic is only for searching and viewing documents with older browsers. The specifics of this interface are not covered in this guide.

Production Interface


The workspace of Production is divided in 4 parts:

  • 1. The search form allows to search media and stories
  • 2. The display area displays the results of a search
  • 3. The Actions palette allows to act on records. Refer to the dedicated page in Actions Palette.
  • 4. The work zone regroups the baskets and stories tab, the suggestions tab and the Thesaurus tab. It is minimizable.

The lower banner allows access to the Display preferences, informs on the results number and displays a pagination of the results. This index allows to move through the results.


Do not use the back and forward buttons of the web browser.

To access a specific page, modify the page number then validate by pressing the Enter key of the keyboard.


Search results presentation

The search results are presented as a grid or a list, depending on the users preferences. The thumbnails have a presentation title customizable by the Administrators.


To customize the documents title displayed under the thumbnails, refer to the Administration section.

The name of the document’s collection is displayed in the bottom left corner: of the thumbnail. It can be replaces by a mini logo.


Mouse-over the thumbnail to display the document’s description. This description is made of non blank documentary fields filled by the assets manager. The terms used as search criteria are highlighted.


The “Magnifying Glass” allows to preview media. These previews are linked to the nature of the preview subview defined in the settings of the base that contains the displayed media.

By default, it is:

  • A picture for image type documents
  • A video extract for video type documents
  • An audio extract for audio type documents
  • A flash animation for some type of office documents
  • A generic icon if the system does not recognize the file type or can’t generate any subview files.

The “i” icon gives technical infos on the original document : width and height in pixels, type, weight, printing size... In fact, displayed information depend on media type.


Double click on the thumbnail of a displayed media for the detailed view.

The detailed view


A detailed view displays a page’s documents list as browsable thumbnails:

  • The upper part of the window displays the thumbnails feed which is browsable using the mouse or the keyboard from right to left.
  • The preview image of the selected media is at the center.
  • On the right side, three tabs display the description, the history and statistics on the displayed media.
  • If the document belongs to baskets or stories, the information is displayed on the right side of the window.

Click on the preview image to display the media information or use the “left” and “right” arrows of the keyboard to browse.

Caption tab

This tab displays information from the filled documentary fields and technical details on the media.


If a Thesaurus is linked to the base, some terms of the note may be clickable. They allow to bounce on other search queries.

Timeline tab

This tab lists the history of all interactions made by users on the record since it was added to the Phraseanet base.


Statistics tab

This tab displays statistics of the displayed media:

  • Number of views
  • Access source
  • Download statistics


For detailed statistics on a Phraseanet base, refer to the page dedicated to statistics.

Click on Close or use the Escape key of keyboard to close the window.

Records selection

Simple selection

Select a thumbnail in the results area, in the baskets or in the stories by clicking on its frame. The background of the thumbnail changes color.



This selection colour can be modified by each user in the Display Preferences.

Multiple selection

To select a continuous set of documents:

  • Click on the first thumbnail of the series
  • Press and maintain the Shift key of the keyboard
  • Click on the last thumbnail of the series of records to select

All the thumbnails between these two thumbnails are selected.


To select several thumbnails in batch:

  • Press on the “Alt” key of the keyboard
  • Click consecutively on the thumbnails to select.

To select several thumbnails on several results pages:

  • Select the thumbnails on the first page
  • Click on the next page while pressing the “Alt” key of the keyboard
  • Select thumbnails on the new results page
  • Repeat the operation on other pages is necessary

The number of selected documents is displayed on the bottom left side of the display area.



The number of records that can be selected is limited to 400.

Selection by media type

To select all the documents of a search depending on their type, click on the menu of the selection action (arrow on the right of the white square) then click on the type of document to select.


Selection basket

A selection basket is intended to regroup media in order to refer to them subsequently. A default basket exists and others can be created. Simple selections and multiple selections can be made on the documents of an opened basket.

Create a basket

  • Click on the pop-up menu of the Basket / Story tab in the work zone
  • Click on New basket

An overlay window displays a basket creation form.

  • Enter a name for the new basket and a description (optional).
  • Check the box Add to my current selection to add preselected documents in the results.
  • Click on the Create button

Open or close a basket

To open and show the contents of a basket, click on its name. The basket is then active. Repeat the operation to close it.


To show the contents of a closed basket, without opening it, place the cursor on the basket name. Its content is displayed in an overlay window.

Add media to a basket

From a selection in the display area

Using the mouse, drag-drop the selection of documents in the chosen basket of the work zone.

It is not necessary to drag a selection on an opened basket for it to be added to a basket. This action can also be made on closed baskets.

From the detailed view

Click on the “Basket” icon to add a displayed document to the active basket.

Display the content of a basket in the detailed view

To display the content of a basket in the detailed view, double click on one of the thumbnails of an active basket. The detailed view presents the content of the active basket.

Delete media from a basket

In an opened basket, click on the cross under the thumbnail of the document to delete from the basket.

Delete a basket

To delete a basket, click on the Delete section of the basket’s pop-up menu then confirm the deletion in the confirmation window.

See also

For more features, refer to the section dedicated to Baskets and Stories.